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Computer Equipment and Services: Network Servers

Closing Date: June 10, 2022

The Columbia River Inter-Tribal Fish Commission (CRITFC) invites you to submit a proposal for delivering two VM host servers and a fileserver with minimum usable capacity of 100TB. The servers will be hosted at Oregon Health and Science University (OHSU) Data Center West (DCW), located in Beaverton, Oregon.

Background:

CRITFC’s is seeking proposals from entities that provide computer servers and warranty services. CRITFC is seeking to purchase servers to replace existing aging servers located at OHSU’s Data Center West. The existing hardware is used for data management by CRITFC’s Coastal Margin Observation and Prediction (CMOP) program to manage and serve observation data and numerical model output.

CRITFC services to be hosted on the two VM servers include data processing, an ERDDAP data server (https://coastwatch.pfeg.noaa.gov/erddap/information.html), and a 2 TB Postgres database, with the second VM server providing load balancing and fail-over capacity.

Position Details

Hardware and warranty specifications are provided to identify the products/service required and to establish an acceptable quality and compatibility level. When an article of particular make, model or trade name is specified, it is meant to establish a quality standard and is not intended to eliminate competing articles of equal quality. Contractors are at liberty to quote on substitutions provided that complete specifications are included with the quote.

Unless otherwise specified, information to address equivalent substitutes in brand name or equal descriptions must include published information and descriptions that demonstrate equivalent functionality in terms of significant (or other specified, e.g. form, fit or function) performance characteristics; similar duration and scope of warranty protections; comparable experience with the same, similar, or predecessor product line; and an adequate period (or minimum period specified in the solicitation) of customer support experience to demonstrate a comparable acceptable level and availability of customer support. The determination of whether a proposed substitute is acceptable is completely within the discretion of the CRITFC.

Hardware Summary:

The following hardware is the focus of this request for proposals.

  1. Two identical virtual machine servers
  2. Fileserver with minimum capacity of 100 TB useable space and capability to be expanded to 400TB useable space.

VM Systems:

The servers to be used as Linux VM hosts will use VMware vSphere hypervisors and are required to meet the system requirements specified by VMware (https://store-us.vmware.com/vmware-vsphere-essentials-plus-kit-285644500.html). VMs will include moderately complex web application services, data processing services, an ERDDAP data server and a 2 TB Postgres database.

Required system characteristics:

  • A minimum of 2x 10GbE network interfaces
  • 512 RAM, 48 cores, and 10+ TB of usable local storage (RAID 6 or RAID-Z3)
  • Intel® Xeon® Gold 6240R 2.4G, 24C/48T, 10.4GT/s, 35.75 M Cache, Turbo, HT (165W) DDR4-2933 or equivalent
  • Hardware must be compatible with VMware vSphere, specific hardware that meets these criteria is listed at https://www.vmware.com/resources/compatibility/search.php

VM server systems must also meet OHSU data center requirements:

  • The equipment must have front to rear airflow.
  • The equipment must have at least dual power supplies.
  • The power supplies must be able to operate at 240 volts.
  • The equipment must be rack mountable.
  • The equipment must conform to the Rack Unit sizing standard, with no half-RU sizes that would introduce a gap in the face of the rack.
  • The equipment must come with rack rails that the equipment is installed into. Rails at DCW are spaced at 27.25″
  • The equipment must have an out-of-band management card that can be used to remotely control power and access the console. • No bezel (front cover).
  • No rear cable-management arm.

Filer Server:

1 medium-performance NAS file server, with a capacity of at least 100 TB useable capacity using RAID-Z3, designed as a 2U file server head node, with similar RAM and core requirements as the VM servers, and a 100+TB file server units, 2U or 4U standard rack configuration, daisy chain-able to extend capacity to 400 TB useable capacity. File server units must meet the same OHSU data center requirements listed for the VM servers:

  • The equipment must have front to rear airflow.
  • The equipment must have at least dual power supplies.
  • The power supplies must be able to operate at 240 volts.
  • The equipment must be rack mountable.
  • The equipment must conform to the Rack Unit sizing standard, with no half-RU sizes that would introduce a gap in the face of the rack.
  • The equipment must come with rack rails that the equipment is installed into. Rails at DCW are spaced at 27.25″
  • The equipment must have an out-of-band management card that can be used to remotely control power and access the console. • No bezel (front cover).
  • No rear cable-management arm.

Warranty Requirements:

  • All items supplied must be within original equipment manufacturer (OEM) specifications and not decrease performance or warranty.
  • Include all other warranties applicable.
  • Preference for a 7-year warranty with “keep your disks” disk replacement.
  • Warranty allowing replacement of warrantied parts by data center staff strongly preferred.
  • Capability to provide on-site service, complying with OHSU requirements for on-site visits required.
  • Demonstration of reliability and efficiency of maintenance and replacement service will be evaluated along with initial price and component quality.

The estimated cost of performing the CRITFC required scope of service and requirements must be detailed in a cost proposal. The total maximum estimated price is to contain all direct and indirect costs including all out-of-pocket expenses required to deliver the entire solution. Please identify and describe any additional anticipated cost-based information.

PART IV: Pricing

  • Pricing must fully represent all costs required to deliver the entire solution.
  • All costs must be listed separately, clearly identified, and un-bundled.
  • Method of acquisition to be submitted as an outright purchase of equipment with a one-time acquisition cost with all associated fees.
  • Quoted pricing to remain fixed.
  • Each quote must indicate that CRITFC will fully own the equipment upon acceptance.
  • Quote shall include F.O.B. Destination Freight prepaid. FOB Destination to Beaverton, Oregon to be inclusive of packing, forwarding, freight, insurance charges, taxes, testing, and any other associated charges.
  • Equipment shall be shipped to destination within the delivery period; not to exceed 120 days.

In addition, the Contractor is required to provide clear expectations of what the Contractor may need the CRITFC to furnish such as, additional information, expertise, equipment, etc., to ensure a successful solution.


Essential Job Functions

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Job Requirements/Qualifications

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Supervision

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CRITFC Motor Vehicle Policy

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Application Procedure

Application Form

The information on this page is does not include the entire RFQ. Click here to download the complete RFQ as a PDF.

We anticipate that the contractor whose proposal is the best solution for our project will be selected within 30 days of submission deadline of June 10, 2022 at 5:00pm. We will notify all contractors, whether they are disqualified, rejected, or unsuccessful although responsive.

Proposals must contain all information requested in the RFQ. The CRITFC will not consider additional information submitted after the closing date and may reject incomplete proposals.

Contractors must submit a digital copy (via email) of their proposal to Sara K. Pennington at rfq@critfc.org

Disregard the content below as it is part of the job listing template and irrelevant to the RFQ selection process.



To apply, submit a completed CRITFC job application form. click here to download

Submit by email to jobs@critfc.org and indicate job title in the subject line. We will confirm receipt of your submission.

Submit by mail:
CRITFC
Attn: Human Resources
700 NE Multnomah Street, Suite 1200
Portland, OR 97232



Hiring preference:
Hiring preference will be given to qualified enrolled members of the four CRITFC member tribes (Warm Springs, Yakama, Umatilla, and Nez Perce) and other federally recognized tribes and Alaskan Natives. Veterans will also be given preference.

CRITFC is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Members of historically marginalized groups including women, people of color, those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.

*Please note: the term “Commission” as used in this description refers to CRITFC’s governing body. CRITFC is a tribal organization that is wholly owned and governed by the Nez Perce Tribe, the Confederated Tribes of the Umatilla Indian Reservation, The Confederated Tribes of the Warm Springs Reservation of Oregon, and the Confederated Tribes and Bands of the Yakama Nation. As a tribal organization, CRITFC is subject to a unique blend of policies and laws.